Concepts
Documents
HOA document types, lifecycle, and how they are processed.
Document types
Setback processes several types of HOA-related documents:
| Type | Description |
|---|---|
| CC&Rs | Covenants, Conditions & Restrictions — the primary governing document |
| Bylaws | Rules for HOA operations and governance |
| Amendments | Changes to existing CC&Rs or bylaws |
| Easements | Rights to use another's property for a specific purpose |
| Rules & Regulations | Day-to-day community rules set by the board |
Document lifecycle
Documents progress through several stages:
- Pending — Uploaded and queued for processing
- Analyzing — We are reading the document
- Normalizing — Extracted data is being structured into facts
- Completed — All restriction facts have been extracted
- Failed — Processing encountered an error
Document metadata
Each document includes metadata stored as flexible JSONB, which can include:
- Recording date and instrument number
- County and jurisdiction
- Associated HOA name
- Page count and file size